Admission to Fort Wayne Athletic Contests

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14. Admission to Athletic Contests
1. Tickets and Prices
2. Complimentary Ticket Policy
1. PFW Students
2. PFW Player Pass List
3. PFW Cheerleaders Pass List
4. Visiting Teams
5. PFW Coaches Pass List
6. Athletic Department Staff List
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8. Official/Unofficial Recruits
9. High School Coaches
10. Outside Groups
11. Violation of Policy
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Admission to Fort Wayne Athletic Contests

Tickets and Prices

A Rate Approval concerning the prices, categories of tickets, and comlimentary ticket allotments are determined by the Athletic Director on a yearly basis. These rates are posted online. Tickets may be purchased online or at the Larson Ticket Office

Post-season and other special events may be exempt from these policies and procedures at the Athletic Director’s discretion and within NCAA and conference rules.

Outside organizations that request free tickets must complete the Charitable Donation Request form to begin the process of acquiring free tickets. Final approval of these request rests with the Athletic Director.

Fort Wayne Complimentary Ticket Policy

Purpose: Complimentary admission to athletic and other events are governed by the NCAA, Summit League, MIVA and institutional regulations. Fort Wayne Athletic complimentary ticket policies and procedures are intended to promote compliance with NCAA, Summit League, and MIVA rules, while supporting the overall mission of Fort Wayne Athletics and enhancing the competitive atmosphere of home events.

• PFW students receive complimentary admission to home ticketed events upon showing their PFW student I.D. at the box office.


• PFW Student-Athlete Complimentary Admissions for Home Events (NCAA Bylaw 16.2)
1. Each athlete may designate up to four individuals to receive complimentary admission for each home event in the athlete’s sport.
1. Pass lists are distributed to coaching staffs prior to the first home event.
2. Only student-athletes appearing on the pass list may receive complimentary tickets. Student-athletes who are added to a team at a later date must be certified by the Compliance Office prior to being added to the pass list.
3. The pass list must be submitted to the Event Manager not less than 3 hours prior to the event. Changes after that time will not be allowed without Compliance Office approval.
1. Athletes may choose the individuals they wish to receive complimentary admissions, including friends and family members of other team members. However, each athlete must indicate the individual to receive admission from their allotted four passes – other athletes, managers, coaches, event staff may not ‘write in’ guests.
2. Student-athletes must indicate the “Relationship” of the individual who is to receive complimentary admission (eg. mom, dad, friend, etc.)
3. A student-athlete may not list an agent on their pass list.
4. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)
4. After each ticketed event, the Event Manager will turn the list into the Compliance office for review.
• PFW Cheerleaders are allotted two complimentary via a pass list.
1. The pass list for cheerleaders shall be administered in the same manner as student-athlete pass lists.
• Visiting Teams
1. The number of complimentary tickets for a visiting team shall be determined by the game contract for non-conference contests and Summit League/MIVA rules for conference contests.
1. Changes in visiting team allotments for non-conference complimentary admissions must be approved by the Associate Athletic Director for Business Operations, with notification to the Event Manager.
2. A visiting team that is granted more complimentary admissions than in the number indicated in the game contract will be billed for the number of tickets over the contracted-number.
3. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)
2. Visiting team pass lists will be mailed to the visiting team compliance or ticket office.
3. The above rules apply to Fort Wayne Athletic teams for an away contest.


• Fort Wayne Athletic Coaching Staff Pass List (in individual Coach’s sport) for Home Events
1. Head coaches may receive up to 10 complimentary admissions.
2. Assistant coaches may receive up to 4 complimentary admissions.
3. Volunteer coaches may receive a maximum of 2 complimentary admissions in their sport only. A volunteer coach may not receive complimentary admissions to any sport other than their own.
4. A relationship must be indicated for each guest. (eg. family, friend, etc.)
1. No potential student-athletes may appear on a Coaching Staff Pass List.
2. No current PFW student-athlete or student-athlete family members (regardless of sport) may appear on a Coaching Staff Pass List.
5. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)
6. After each ticketed event, the Event Manager will turn the list into the Compliance office for review.


• PFW Staff Complimentary Admissions List for Home Events
1. All paid Fort Wayne Athletics employees may receive up to four complimentary admissions for home ticketed athletic events.
2. Staff members who work within athletics on a day-to-day basis may receive up to 4 complimentary admissions for events. These staff members include compliance, business office, development, MAP Center, Nelligan Sports Marketing, ONE, and Collegiate Consulting. 
1. A relationship must be defined for everyone who is on our guests list. Acceptable relationships are family, friends, donors, and potential sponsors.
1. No potential student-athletes may appear on the staff pass List.
2. No current PFW athlete or family members of any current PFW athlete (regardless of sport) should appear on the staff pass list.
3. Staff members, who work within athletics as volunteer coaches may not receive complimentary admissions to events other than those home events in their sport. Volunteer Coaches shall only appear on the PFW Coaches Pass List in their sport.
4. The staff list will be available to add guest names 48 hours prior to the event up through 3 hours prior to the event. Any changes or additions after that must be granted permission from the Event Manager.
5. Staff members must redeem one of their tickets unless they are working the event or on away contest travel.
6. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)
7. After each ticketed event, the Event Manager will turn the list into the Compliance office for review.


• PFW Executive  Staff
1. The PFW Executive Staff may receive up to 2 complimentary admissions. (Executive Staff: Vice Chancellor for Financial Affairs, Vice Chancellor for Academic Affairs, Vice Chancellor for Student Affairs, Associate Vice Chancellor for Institutional Research and Analysis, Associate Vice Chancellor for Enrollment, Director of Institutional Equity, Executive Director of University Relations and Communications, Chief of Staff, and Chief Communications Officer.)
2. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)
3. After each ticketed event, the Event Manager will turn the list into the Compliance office for review.


• Potential Student-Athlete (PSA) Official/Unofficial Visit Pass List
1. PSA on official and unofficial visits may receive up a maximum of three complimentary admissions, including the PSA (non-traditional families may receive up to 4.)
2. PSA lists must be completed and submitted to the Compliance office for approval prior to the event.
3. All guests on the pass list must present identification and sign for their complimentary admission in order to receive a stubbed ticket for admission. (Children may be signed in by a parent with I.D.)


• High School Coaches
1. High School Coaches may be allotted 2 complimentary admissions to Fort Wayne Athletic events.
2. The name of the high school coach must be on the pass list prior to the event.


• Outside Requests for Group Discounts or Complimentary Admissions to PFW Events.
1. Group sales shall reflect the rate approved by the Director of Athletics.
2. The Director of Ticket Sales, in consultation with the Compliance Office, shall be responsible for the coordination of group requests for discounts and/or complimentary admissions to Fort Wayne Athletic events and shall ensure compliance with the NCAA Bylaws regarding complimentary admissions.
3. Requests that involve potential student-athletes shall be approved by the Compliance Office.
4. The Director of Ticket Sales shall keep a record for Compliance Office review of all promotional ticket requests granted.


• Violation of Policy
1. Failure to comply will result in a violation of NCAA and PFW institutional policy.
1. Complimentary admissions may be temporarily or permanently withheld for failure to comply with the Fort Wayne Athletic Complimentary Ticket Policy.
2. Fort Wayne Athleticsis bound to report all NCAA violations to the Summit League office and the NCAA national office. Failure to comply may result in additional penalties imposed by the NCAA or the Summit League.

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Last Updated: May,28 2019
url: http://users.pfw.edu/heffron/deptgameadmission.html